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Capper & Jones Solicitors

Your solution starts here………

Tel: 01352 752020

Fax: 01352 756967

Email: mail@capperandjones.co.uk

Authorised and Regulated by Solicitors Regulation Authority

SRA Number: 00047132    

VAT No: 161 2915 79   **Current VAT rate is 20%

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Old Bank Chambers

1 King Street

Mold

Flintshire

CH7 1LA

This notice explains when and why we collect personal information about you; how we use it, the conditions under which we may disclose it to others and how we keep it secure.  For clients of this firm, you should read this notice alongside our general terms and conditions which provide further information on confidentiality, data privacy etc.  This notice does not apply to any websites that may have a link to ours.

Who we are

Data is collected, processed and stored by Capper & Jones; and we are what is known as the ‘data controller’ of the personal information you provide to us.  Capper & Jones is authorised and regulated by the Solicitors Regulation Authority under number 00047132.  Our Data Protection Officer is Susan Jones who can be contacted by email - sjones@capperandjones.co.uk.

Children

Our website and services are not aimed specifically at children because in legal work children are generally represented by their parent or guardians. If you are a child and need further advice or explanation about how we would use your data, please email sjones@capperandjones.co.uk.

What we need

The exact information we will request from you will depend on what you have asked us to do or what we are contracted to do for you.  There are two types of personal data (personal information) that you may provide to us:

• Personal data: is the general information that you supply about yourself – such as your name, address, gender, date of birth, contact details, financial information etc.
• Sensitive personal data: is, by its nature, more sensitive information and may include your racial or ethnic origin, religion, sexual orientation, political opinions, health data, trade union membership, philosophical views, biometric and genetic data.

In the majority of cases personal data will be restricted to basic information and information needed to complete ID checks. However some of the work we do may require us to ask for more sensitive information.

Sources of information

Information about you may be obtained from a number of sources; including:

• You may volunteer the information about yourself
• You may provide information relating to someone else – if you have the authority to do so

Information may be passed to us by third parties in order that we can undertake your legal work on your behalf. Typically these organisations can be:

• Banks or building societies
• Panel providers who allocate legal work to law firms
• Organisations that have referred work to us
• Medical or financial institutions – who provide your personal records / information

Why we need it

The primary reason for asking you to provide us with your personal data, is to allow us to carry out your requests – which will ordinarily be to represent you and carry out your legal work.

The following are some examples, although not exhaustive, of what we may use your information for:

• Verifying your identity
• Verifying source of funds
• Communicating with you
• To establish funding of your matter or transaction
• Obtaining insurance policies on your behalf
• Processing your legal transaction including:
• Providing you with advice; carrying out litigation on your behalf; attending hearings on your behalf; preparing documents or to complete transactions
• Keeping financial records of your transactions and the transactions we make on your behalf
• Seeking advice from third parties; such as legal and non-legal experts
• Responding to any complaint or allegation of negligence against us

Who has access to it

We have a data protection regime in place to oversee the effective and secure processing of your personal data. We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.